SER/TNWG
Conference 2024
4 - 6 October 2024 (Primary Date/Majority of Activities are 5 Oct.)
Why Attend Region Conference?
SOUTHEAST REGION CONFERENCE
Come together with more than 500 of your fellow Southeast Region Members to Reimagine, Reinvigorate, and Reward our members in Nashville, Tennessee.
This event is in partnership with Tennessee Wing and their Conference Activities.
CELEBRATING SERVICE, SUCCESS, AND THE FUTURE
The Conference Sessions and our own collaboration and social space honoring National Conference's "Hangar" will provide a great weekend of members sharing in their service and success as we drive into the future with a stronger team and vision for Southeast Region and it's five Wings (AL, FL, GA, MS, PR-VI, and TN)
NASHVILLE (FRANKLIN) TENNESSEE
Franklin was founded over 220 years ago and is located 21 miles south of Nashville. This is the home to many celebrities, mostly country music stars. The Conference allows for members to spend some time in nearby Franklin but also affords Friday and Sunday to go into Nashville and see what Nashville offers.
CADET BALL
On Friday, 4 October the Cadets will be holding their Cadet Ball where they can bring guests and attend the Ball with Music and Entertainment as well as photos and official photos for all Cadets and their guests. If attending the Cadet Ball only, separate tickets must be purchased, see below.
ANNUAL AWARDS
Annual Award winners from the 2023 Calendar Year will be presented with their awards. These are for Southeast Region and Tennessee Wing awardees. Presentation will be during General Assembly on Saturday morning of Conference.
THE TOWER
The Southeast Region Tower will include backdrops for official photos in front of the Official Flags as well as Membership Photos. There will be a best practice QR Code Library, Fun Photos, and members to talk to and discuss all things Civil Air Patrol! A room to get the airspace big picture of things!
In Attendance and Speaking
Major General Regena Aye, CAP
CAP National Commander and Chief Executive Officer
As Civil Air Patrol’s 26th national commander, she is a major general (two-star), the highest-ranking CAP officer. She leads CAP’s nearly 70,000 members across the United States in fulfilling the nonprofit organization’s three primary programs of emergency services, cadet programs, and aerospace education.
READ MORE ABOUT GENERAL AYE HERE
REGISTRATION FEES
Registration Tiers - Bring Friends System
The Purpose of the "Bring Friends System": We do know there are a lot of Civil Air Patrol families and we want to encourage their attendance knowing that full price for each ticket can be a major burden. We have first done our best to get the best pricing for the event and now we want to encourage you to get the best individual pricing by being a team. Whether it be relatives, good friends, or even just gathering a group to make the tickets more affordable we have a plan for you. NOTE: Cadet Ball Tickets can be purchased to only attend that Friday PM Event. Price is included for Cadet Ball and Welcome Reception if you purchase a Conference Ticket.
Single Person Registration
Conference Only (5 Oct) $75
Conference+Banquet $115
Banquet Only $50
Two-Person Registration
Conference Only (5 Oct) $72.50 each
Conference+Banquet $107.50 each
Banquet Only $45.00 each
Three-Person Registration
Conference Only (5 Oct) $70.00 each
Conference+Banquet $102.00 each
Banquet Only $42.00 each
Four-Person Registration
Conference Only (5 Oct) $67.50 each
Conference+Banquet $98.00 each
Banquet Only $40.00 each
Five-Person Registration
Conference Only (5 Oct) $65.00 each
Conference+Banquet $94.00 each
Banquet Only $38.00 each
Cadet Ball Registration
$25.00 each ticket (for those not attending Conf)
If attending Conference and/or Banquet no payment necessary
Room Rates
Early Block of rooms for $125.00 a night
Rest of rooms are $179.00 a night
$5 for overnight parking
Free made-to-order Hot Breakfast
Venue Information
Embassy Suites by Hilton Nashville Cool Springs
820 Crescent Centre Drive
Franklin, Tennessee 37067
Off I-65, we’re in the Cool Springs Corporate Centre. CoolSprings Galleria and Historic Franklin are within five miles. Music Row and Nashville International Airport are 20 miles north. We offer an indoor saltwater pool and a fitness center featuring a Peloton® Bike with toe cages. Enjoy daily made-to-order breakfast and our evening reception.
2024 REGION CONFERENCE BRIEF OVERVIEW
subject to change slightly (current as of 15 SEP 2024)
FRIDAY - 4 OCTOBER 2024
Registration 3:30pm - 8:00pm
Welcome Reception Meet and Greet (SMs) 6:00pm - 10:00pm
Cadet Ball 6:00pm - 10:00pm
SATURDAY - 5 OCTOBER 2024
Registration 7:00am - 9:00am
Exhibitor Booths and Tower Open 8:00am
Conference Opening, Annual Awards 8:30am - 10:00am
Cadet Protection Leadership Emphasis 10:00am - 10:30am
Learning Session #1 11:00am - 11:50am
Operations: Flight Management - Aircraft
Command: SER IG Presentation
Support: Development Panel (Fundraising)
Cadet Programs: Cadet Programs in Southeast Region
Chaplain/CDI: Summit Session #1
Lunch Break 11:50am - 1:30pm
Learning Session #2 1:30pm - 2:20pm
Operations: Future of Ground Support
Command: Historical/PA Records Support for Squadron Awards
Support: AE: Aerospace Education Outreach
Cadet Programs: National Cadet Special Activities
Chaplain/CDI: Summit Session #2
Learning Session #3 2:30pm - 3:20pm
Operations: Flight Management - sUAS
Command: Key Roles of SM NCOs
Support: Tennessee Wing IG Presentation
Cadet Programs: Wings Scholarship Program
Chaplain/CDI: Summit Session #3
Family Time / Open Time for Attendees 3:20pm - 5:30pm
Pre-Banquet Reception 5:30pm - 6:00pm
Banquet 6:00pm - 9:00pm
SUNDAY - 6 OCTOBER 2024 (All Conference Attendees can attend any or all of the below)
Worship Service (Optional) 8:30am - 9:00am
Wing CAC FY25 Term Kick-Off Meeting 9:00am - 10:00am
Tennessee Wing Town Hall 10:00am - 12:00pm
Food and Beverage - Conference Weekend
Cadet Ball (Fri PM)
Quesadillas, Meatballs, Tenders, Empanadas, Pasta Action Station, Cheese and Fruit Display, Dessert Display, and Chocolate Fondue as well as non-alcoholic beverages
SM Reception (Fri PM)
Quesadillas, Meatballs, Tenders, Caprese Skewers, Nashville Hot Chicken Sliders, Cocktail Shrimp, Crabcakes, and Raspberry Brie Phyllo Bites as well as non-alcoholic beverages (Hotel Bar and Grill nearby)
AM Conference (Sat AM)
Granola Bars, Whole Fresh Fruit, Breakfast Bakeries, Tea, Coffee, and Water...also, there will be 2, yes only 2 cinnamon buns put out.
Lunch (Sat)
On Your Own (11:50am - 1:30pm) in Cool Springs/Franklin
PM Conference (Sat PM)
Cheese and Charcuterie Board with Soda, Tea, Coffee, and Water
Conference Banquet (Sat Evening)
Tennessee BBQ Buffet
Tangy Cole Slaw
House Made Cornbread
Cheddar Biscuits
Herb Roasted Bone In Chicken
BBQ Pulled Pork
Chef's Smoked Brisket
Mashed Potaters
Four-Cheese Macaroni
Country Collard Greens
Bourbon Pecan Pie
Dessert Display
Soda, Tea, Coffee, Water
Learning Sessions
There will be three learning session periods during the Saturday event with tracks for Operations, Support, Command, Cadet Programs, and a Chaplain/Character Development Summit. These sessions run 50 minutes long with time for questions and answers. Briefers will come from all levels of Civil Air Patrol with the sessions aiming to support professional growth and improved effectiveness of our members and units respectively.
For more complete uniform information to ensure you are in compliance with the CAP Uniform Regulation please open CAPR 39-1 or e-mail cadetprograms@tncap.us with your questions.
TRANSPORTATION
Members traveling by air should fly into the Nashville International Airport (BNA). The hotel does not provide a shuttle, but the Hotel is within 20 miles of BNA and easy to get to through Uber or Lyft. With enough demand for transportation Tennessee Wing may provide transportation.
Traveling by road is easy too, with the hotel easily accessible by Interstate 65 with routes into Nashville along Interstates 40, 24, and 840.
If you are looking for transportation or have questions e-mail: cadetprograms@tncap.us
THINGS TO DO WHILE IN TOWN...
Check here regularly for things to do when not at the Conference in Franklin / Nashville. Includes offers and special deals on tickets to events.
For Discounted Ticket Code for Nashville Zoo Click Here
NOTE: Tickets Remain Good until end of 2024
For Tickets for Country Music Hall of Fame Click Here
Click Here for tickets to the Friday Evening Show:
Little Big Town's Christmas at the Opry