Tennessee Wing Encampment 2024

PHILOSOPHY

The cadet cadre and senior staff will provide a safe, positive, encouraging, and motivational experience for the student cadets. Further, the encampment satisfies national requirements that are necessary for cadet advancement and are a prerequisite to several other national activities. Encampments are week-long activities that serve to build a foundation for the cadets from which to build their Civil Air Patrol (CAP) experience. These week-long events provide an in-depth orientation to the Civil Air Patrol and the United States Air Force. First-time cadets can expect to be challenged both mentally and physically during a busy and exciting week of hands-on leadership development training, aerospace events, and local site activities. 

Cadets returning as cadre will be challenged even further through the leadership roles they will fill and staff duties they will perform. All cadets will have the opportunity to be introduced to the military, learn to overcome challenges, develop time-management skills, enhance their interpersonal skills and have a great time.

When you attend a Civil Air Patrol encampment, you begin the most challenging and rewarding journey of your cadet career: becoming a leader. Encampment challenges you. It pushes you so you’ll grow. Are you self-disciplined? Can you lead? Can you truly work as a team? These are some of the questions the cadre will help you answer for yourself as you participate in awesome, hands-on activities and tours. Specifically, our goal is to inspire you to:

As cadets of the U.S. Air Force Auxiliary, your training will emphasize not only leadership and character, but fitness and STEM (science, technology, engineering, and math) as you explore career opportunities in those areas and so much more.


ELIGIBILITY

STUDENTS:  To participate, cadets must have completed Achievement 1, and receive permission from their parent or guardian and Squadron Commander via a CAPF 60-81. For Type A encampments, cadets must be at least 12 years old by the start of the activity.

ADVANCED STUDENTS:  Due to logistical constraints there will be no advanced student program this year.

CADRE APPLICANTS:  CLOSED  Must have successfully completed their most recent Encampment and have an endorsement by their commander to apply as cadre via a CAPF 60-81.  Cadre who will be 18 within 6 months of Encampment must show their Cadet Protection Basic Course (Cadets) as complete.  APPLICATIONS CLOSE AFTER 1 MARCH 2024.  Additional training if selected includes being at Camp Hinsch in May 2024 for a Cadre and Staff Training (CAST) Weekend

STAFF APPLICANTS:  Senior Member Staff applicants must have completed Level 1 of their Professional Levels and have an endorsement by their commander to apply as Staff via a CAPF 60-81.  Additional training if selected includes being at Camp Hinsch in May 2024 for a Cadre and Staff Training (CAST) Weekend

FEES

Fee Outline

Cadet Encampment Assistance Program

Thanks to Air Force support, CAP has special funding available to cover encampment fees, uniforms, and other costs associated with our encampment program, with an emphasis on serving economically disadvantaged cadets. This application can be accessed via the "Cadet Programs" module on eServices. Please see the National CEAP page for more information, including detailed application instructions. Please note the TNWG staff has no access to a cadet's application nor are we able to check the status of an application.

Regular Payment of Fees

At this time, we can only accept checks or money orders and they need to be mailed in.  Once we have payment confirmation you will receive an Operations Order with details for the Packing List, Directions, and Drop Off/Pick Up Procedures.  Checks need to be made payable to:  Tennessee Wing, Civil Air Patrol

 

Mail your checks to:    Tennessee Wing, Civil Air Patrol

                                          Attn:  Encampment 2024

2441 E. General Aviation Drive

Alcoa, TN 37701


Refund Policy

All refunds must be requested via email to the TNWG Director of Cadet Programs, Lt Col Kevin Divers (cadetprograms@tncap.us).  Refunds requested prior to the refund request deadline (27 May) will be honored in full.  Any request for a refund after this date but before 15 June will be processed within 45 days and will be subject to a 50% deduction for administration following the conclusion of the encampment and is based upon the final encampment costs.  Regardless of the source of payment (member, unit, scholarship, grant, etc.) the refund policy for encampment remains the same.

Requested Refund prior to May 27             Full Refund

Requested Refund from 28 May – 14 June  50% Refund

Requested Refund on and after 15 June      TBD

Failure to Pay

Any member failing to provide fee payment by the deadline may forfeit their encampment slot.  Extensions to the payment deadline may be granted by the TNWG Director of Cadet Programs (DCP) for extenuating circumstances.  These requests must be sent directly to the DCP for approval (cadetprograms@tncap.us). Any member with outstanding fees will be prohibited from attending any other wing, region, or national activity until payment is made. Additionally, administrative action may be taken against the member.

Cadet Student Registration

Cadets applying for their first encampment, cadets applying to attend encampment a second time as an in-flight cadet, or cadets who've previously completed an encampment but do not meet the requirements for cadre must apply under this category.

Student Drop Off Registration (Base Access)

Cadets attending encampment as basic students will arrive between 0900 and 1100 Central Time on 8 July 2023 (this is a MONDAY) and must eat breakfast prior to arrival.  Drop Offs are at the Camp Hinsch Flag pole (address on registration form).   

NOTE:  If you have questions on this direct them to cadetprograms@tncap.us  All vehicles attempting to enter the gate are subject to full inspection should the Fort Campbell Military Police choose to do one.

Cadet Graduation Attendee Registration (Base Access for pickup of attendees)

The graduation ceremony will commence at 1000 hrs Central Time on 13 July 2023 at the Athletic Field / Parade Ground at Camp Hinsch. Guests should park at the Overflow Parking Lot (address on registration form). Please plan your arrival to Camp Hinsch to be no earlier than 0930 hours Central Time.  Do not expect cadets to be released before 1200 hrs but should all be released by 1400 hrs.

NOTE:  Weapons are not to be brought past the Security Gate, even if you have a permit or some other reason you believe makes it legal; it is not permitted for ANY of our participants or their families for the duration of time spent within the gates of Camp Hinsch.  If you have questions on this direct them to cadetprograms@tncap.us   All vehicles attempting to enter the gate are subject to full inspection should the Security Forces choose to do one.

DEADLINES

Tentative Cadet Cadre and Senior Staff Applications are due NLT 2359 CDT 1 March 2024

TRANSPORTATION

Transportation to and from the activity is not the responsibility of CAP or Tennessee Wing.

NO AIRPORT SHUTTLE

There will not be an airport shuttle as there are no nearby airports with commercial traffic.  Please coordinate transportation issues/situations personally with the Encampment Staff via cadetprograms@tncap.us

Corporate Vehicles

Senior Members are encouraged to bring a CAP van to the encampment, but this needs to be prearranged to ensure we have the budget for fuel reimbursement and other advanced planning . Vans shall be turned into the Encampment Transportation/ Logistics officer upon arrival, and shall arrive with a full tank of fuel. Vans will be returned to the driver on the night prior to departure with a full tank of fuel. Fuel costs for travel to and from encampment will be reimbursed with confirmation from the transportation & logistics officer.

Privately-Owned Vehicles

ALL Cadets (including cadre) who drive to encampment must turn in their vehicle keys to the transportation and logistics officer (no exceptions)

Carpooling

Carpooling is encouraged, but the encampment staff is unable to assist in this coordination. It's recommended to ask within your squadron first.

IN-PROCESSING

8 July, 0900 hours - 1100 hours Central Time

OUT-PROCESSING & GRADUATION

13 July, 1400 hours (Graduation)...Out-processing/Release begins by 1500 hours.

QUESTIONS?

For general questions regarding encampment registration, payments, logistics, etc not covered in our Frequently Asked Question Section please email cadetprograms@tncap.us.  For general questions about the encampment itself or information regarding the encampment requirement please speak to your squadron leadership.

ENCAMPMENT FORMS

ENCAMPMENT HANDBOOKS FOR CADRE AND STAFF

Encampment Academics

To be completed by Students in the 411 CTS, 419 CTS, 420 CTS, and 461 CTS prior to 1 July 2024.